Time Tracking Report: Analyse how your team spends time where

Created by Niharika Pandey, Modified on Fri, 28 Oct 2022 at 06:40 PM by Niharika Pandey

The Time Tracking Report in Rocketlane lets you analyse how efficiently is your team managing their time and completing projects.


You can track the total capacity of team members, how many hours out of total capacity have been tracked, the billable and non billable utilisations and the categories under which time has been tracked.



There are three tabs in the Time Tracking report:

  • The Project view: This view lets you track the time entry settings from a project level.






  • The People view: This view lets you track the time entry settings from a team member level.





  • The Category view: This view lets you track the time entry settings from a category level.







Filter


Lets you filter projects, people and categories based on project fields.



Saving a filter as a view


  1. On clicking 'Save view as'  you can save the filter as a view incase it is frequently used.


  2. From the 'New View' dialog box, add a Name for the view, edit Visibility and click Save.





Saved Views


Click on the All Projects button to view the Saved views.




The Saved views pop up lists your private saved views as well as shared views. 

The 'All projects' view is the default view.





The Dates Filter


This filter lets you define the time period for which you want the time tracking report to display data for.

You can view time entry settings from options that include This week, Last week, This month, Last month, This quarter and Custom.



The 'Custom' option lets you add custom 'Start date' and 'Due date' so that you can analyse the time tracking behaviour for specific durations.




Export CSV


Click on the Export icon to export the data in the Time Tracking Report table as a csv.





Time Tracking Report: The Projects Tab



The Projects Tab:  Time Tracking Report Table




Here is a list of the Time Tracking Repot table fields for the Projects tab:


  • Projects
    Mentions the Name of the Project.

  • Budgeted Hours
    Mentions the total Budgeted hours for the project.

  • Hours Tracked
    Mentions the hours that have been tracked in the project.


  • Billable Hours
    Mentions the number of tracked hours that have been marked as billable.

  • Non-Billable Hours
    Mentions the number of tracked hours that have been marked as non-billable.


  • Custom Categories
    Each custom Category made by a team member has a column mentioning how many hours have been tracked under that category.


  • No Category
    Mentions the number of hours that have been tracked with no category.



Time Tracking Report: The People Tab


The People Tab:  Time Tracking Report Table




Here is a list of the Time Tracking Repot table fields for the People tab:


  • Team members
    Mentions the List of Team members

  • Capacity
    Mentions the individual capacity of each team member.

  • Hours Tracked
    Mentions the hours that have been tracked for the team member.


  • Billable Hours
    Mentions the number of tracked hours that have been marked as billable.

  • Non-Billable Hours
    Mentions the number of tracked hours that have been marked as non-billable.
  • Billable Utilization 
    Mentions the number of tracked hours that have been marked as billable to the total capacity of a team member.

    Billable utilization = (Billable time/Capacity) * 100

  • Custom Categories
    Each custom Category made by a team member has a column mentioning how many hours have been tracked under that category.


  • No Category
    Mentions the number of hours that have been tracked with no category.





Time Tracking Report: The Category Tab



The Category Tab:  Time Tracking Report Table





Here is a list of the Time Tracking Repot table fields for the Category tab:


  • Categories
    Mentions the Categories that you can add for time entry settings.

  • Hours Tracked
    Mentions the hours that have been tracked under that category.


  • Billable Hours
    Mentions the number of tracked hours that have been marked as billable.

  • Non-Billable Hours
    Mentions the number of tracked hours that have been marked as non-billable.







Hey! Here's hoping that this support document was useful. You can write to us at care@rocketlane.com in case of any queries.

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