You can connect your Outlook Calendar to Timesheets in Rocketlane and add calendar events as timesheet entries. This helps you quickly log time for meetings and other scheduled work without manually entering every detail.

Once connected, you can select Outlook Calendar events from your timesheet, associate them with a project or non-project activity, and add them as time entries.

Enable calendar integration for Timesheets

1. Click your profile icon from the left navigation bar and go to Settings.

2. Select Time Tracking and go to Calendar Integration.
3. Use the toggle to enable or disable calendar integration.

4. Choose Outlook Calendar.

Connect Outlook Calendar to Timesheets

If you use Outlook Calendar, you can add events from your calendar as timesheet entries in Rocketlane.

1. Go to the My Timesheet page.
2. Click Add from Calendar.

If you are using this for the first time, you need to authorize Rocketlane to access your Microsoft account. You will be prompted to sign in to your Microsoft account.

Click Sign in with Microsoft.

Add Outlook Calendar events to your timesheet

After you authorize Rocketlane to access your Outlook Calendar, you can add events, such as customer meetings, as timesheet entries in Rocketlane.

1. Go to the My Timesheet page.
2. Click Add from Calendar.
3. Select the Outlook Calendar events you want to add to your timesheet for the week.
4. Review the project or activity association for each event.

If the meeting attendees are invited to a project in Rocketlane, Rocketlane automatically selects the project associated with the calendar event.

If a project is not automatically selected, choose a project manually or attribute the time to a Non-Project Activity.

If you have enabled tracking time against tasks, milestones, phases, or activities, you can also track time for the calendar event against those items.

5. After selecting the events, click Add Activity at the bottom-right of the page.

How event duration is used

The duration of the calendar event is automatically added to the time entry. For example, if the calendar event is blocked for 1 hour, the time entry is recorded as 1h 00m on the same day as the event.