Projects Tab: Find The Best Team For Your Projects

Created by Niharika Pandey, Modified on Wed, 17 Aug 2022 at 06:38 PM by Niharika Pandey

Resource Management


Resource Management helps you to efficiently plan, schedule and allocate resources for your projects. You can manage projects, allocate resources or placeholders, look into resource demands,  check for over allocation and under allocation.

By keeping a tab over the work hours of your team members, you can ensure that resources are better allocated with a balanced load sharing model where no one is under/ over worked. Comapring project timelines and resource availability helps you to churn results faster and with efficiency.


How to Access Resource Management?


You can access Resource Management by clicking on Resource Management icon from the vertical left navigation bar.


Resource Management: The Projects Tab


Rocketlane gives you a timeline view of all your projects. You can click on any project to see all the members working on that project, along with their roles and the time allocated to each member.

Make the most of your employee’s time without burning them out. Effectively plan your team’s capacity to ensure balanced workloads while maximising utilisation. Enable your project managers to commit timelines with confidence based on your team’s available capacity.





Projects Tab: The Timeline View


Rocketlane gives you a timeline view of all your projects. 




You can click on any project and view the project phases displayed across the timeline so that you can have a better look at phase timelines too.



You can click on any project to see all the members working on that project, along with their roles and the time allocated to each member.




The timeline bars for each team member display the number of hours per day allocated to the member for that project.



Note: By default, each Team Member has a bandwidth of 8 hours per day.


Hover over the timeline bar for a team member and you will see a bandwidth summary for that team member with respect to that project.


Dates: 

Indicates the Start date and End date for the allocation. The total number is days is mentioned in parentheses.


Allocated: 

Indicates the total number of hours for the allocation. The number of hours per day allocated to the team member is mentioned in parentheses.



Note: In case of over allocation, you can notice a red line over the timeline bar for a team member.




Adding allocations to a Project


  1. You can add allocations for existing team members in a project or add a new team member and then allocate. Add a new team member to a project by clicking on 'Add team members' from the projects column.




  2. After adding the team member to the project you can assign allocations to the team member by adding a timeline bar next to the team member for the corresponding dates.




  3. As soon as you add an allocation for a team member on the timeline, a panel opens on the right side of the screen.  



    You can edit these fields from this panel:
    • Hours per Day: Define the number of hours per day the team member is required for the project.

    • Number of Working Days:  Add the total number of working days for which that member is required for the project.

    • Allocation Type: Choose the type of allocation based on the conformation status of the project and the team members. 

      Hard allocation is for confirmed allocations and Soft allocation is for tentative allocations.


      Note: Soft allocations are denoted using a pattern on the timeline bar.
      
      





  4. Click Done to save changes.



Editing Allocations


For already existing allocations, you can increase/ decrease the total number of working days by expanding/ contracting the timeline bar from both ends.


You can shift the timelines for each allocation by dragging and dropping the timeline bar to the new dates.


Click on the timeline bar and edit the allocation properties from the panel on the right. 




You can edit these fields from this panel:

  • Hours per Day: Define the number of hours per day the team member is required for the project.

  • Number of Working Days:  Add the total number of working days for which that member is required for the project.

  • Allocation Type: Choose the type of allocation based on the conformation status of the project and the team members. 

    Hard allocation is for tentative allocations and Soft allocation is for confirmed allocations.


You can also delete the allocation from here by clicking on the delete button at the bottom of the dialog box.




More Actions for allocations


Click on the 'More actions' icon from the right most corner of the timeline bar. 



You can perform the following actions from here:


  • Edit

    Clicking on this opens the allocations edit panel on the right where you can edit the hours per day, number of working days and the allocation type. 


    You can also delete the allocation from here.

  • Split Time

    In cases where a team member is required for different number of hours for different projectphases, you can use the split time feature.

    On clicking Split Time, the timeline bar is split evenly at regular intervals and cursor turns into a scissor. 

    You can choose to split the bar into two parts by clicking on the interval where you want to split.


  • Delete Allocation

    Click to delete the allocation.





Hey! Here's hoping that this support document was useful. You can write to us at care@rocketlane.com in case of any queries.


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