Overview of subscription projects

Created by Monica Madan, Modified on Fri, 22 Dec 2023 at 08:21 PM by Monica Madan

  • Plan Availability
  • Essential
  • Standard
  • Premium
  • Enterprise

With Rocketlane's subscription billing, you can easily manage projects with monthly, quarterly, or yearly recurring fixed budgets and budgeted hours.

In this article

Key concepts for navigating the subscription dashboard

Current subscription period values

Subscription frequency typically refers to how often a subscription renews or occurs within a set timeframe, such as monthly, quarterly or yearly.

Period: represents the ongoing period of the subscription.

Period dates: Encompasses the entire subscription interval from start to end.

Period budget represents the fixed budget of every subscription period.

Period hours represent the budgeted hours of every subscription period.

Recognized revenue is the portion of the period budget that can be recognised (based on the revenue recognition method chosen in financials settings). At the end of every period, recognized revenue = period budget. 

More on revenue recognition formulas here

Tracked Hours: Represents the total hours tracked by your team for a subscription period.

Allocated hours is the total number of hours allocated for a subscription period.

Billable hours is the total billable hours tracked for a subscription period

Total project values

Total revenue recognized: The overall revenue recognized on the project up to the current period..

Total time tracked: The aggregate of all hours tracked in the project.

Project cost is calculated based on the team member's tracked hourly cost rates.

(Hours tracked * Cost rates of respective team members/roles)

Project Margin is the ratio of profit to recognised revenue where Profit is the difference between recognised revenue and cost incurred (Recognised revenue - Cost)

(Profit/Recognised revenue)*100 

Total project budget: Is calculated as the sum of the fixed fee budget for all subscription periods.

Total project hours: Is calculated as the sum of budgeted hours for all subscription periods.

Total allocated hours: is the total number of hours allocated for the project.

Non-billable hours is the total non-billable hours tracked for every subscription period

Current period details

Indicates the current period of your subscription for which financials are tracked.

Note: You can click on “show details” to get an overview of the financials for the current period

Project hours vs period chart

The progress charts provide you with information on the Allocated vs tracked hours (billable and non billable) for the project over the subscription period.

X-axis - Periods

Y-axis - Project hours

Subscription totals

Summarizes the project cost, margin, budget and time tracked for the entire subscription duration of the project.


Get detailed insights on current and future subscription periods. The breakdown includes hours consumed, billable hours, non-billable hours, and remaining hours for each subscription period.

Note: From here, you can click on any period and view the financial dashboard for that period.

Current period financial dashboard

Revenue tracker

The period budget tracker enables you to track recognized revenue relative to the period budget and determine the remaining amount. 

Hours tracker

The Budgeted hours tracker helps monitor tracked hours in comparison to the budgeted hours and identifies the remaining budgeted hours.

Summary table

You can view the detailed summary of hours usage and cost for the subscription period on a granular monthly basis. 

Hours details table shows the detailed breakdown tracked hours for the subscription period.

Cost details table shows the detailed breakdown cost incurred for the subscription period.

Group by Roles and People Visualize the cost and hours utilized by each role and team member on the project 

Group by Phases and tasks Visualize the cost and hours utilized by different phases and tasks in the project. 

You also can choose the option to view

  1. Cost, profit and margins which are metrics that keep changing based on the time your resources spend on the project.

  2. Estimated revenue and allocated time which are metrics that are planned at the start of the project.

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