Overview of non billable projects

Created by Monica Madan, Modified on Fri, 22 Dec, 2023 at 8:23 PM by Monica Madan

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Non-billable activities are tasks or work that are not invoiced to clients. These activities are usually internal or administrative, like team meetings, research, or training. Keeping track of non-billable time helps businesses manage their resources and project costs, even if those activities are not directly charged to clients.

Key concepts to remember for navigating finance dashboards

Cost is calculated based on the hourly cost rate of your team members.

Hours tracked * Cost rates of respective team members/roles

Budgeted hours: When you create a project, you typically estimate or set a total number of hours that you expect it will take to complete the project as budgeted hours.

Allocated hours: The total number of hours allocated for the project via resource management.

Tracked hours: refers to the total number of hours that your team has tracked for the project. It represents the actual time spent working on the project and is reported using timesheets.

You can track your finances after creating a project with an appropriate billing method and allocating project hours, budget, and resources.

Accessing Financials Dashboards

The financial dashboard gives you insights into your projects' real-time budget and time usage. The dashboard lets you compare the real-time utilization of your budget with the estimated budget and enables you to make necessary adjustments for the smooth running of the project.

To access Financials,

  • Navigate to Projects

  • Select a Fixed fee project you wish to view

  • Click on the Financials tab to track your project budget usage alongside the project hours.

Hours Progress Charts

The progress charts provide you with information on the hours tracked for the project over time.

X-axis is days.

Y-axis is tracked hours

Hours breakdown charts

Shows the monthly breakdown of billable and non-billable hours and the corresponding allocated hours

Summary Table

You can view the detailed summary of hours usage and cost for the overall duration of the project or on a granular monthly basis.

Hours Details table shows the detailed breakdown of hours tracked on the project

Cost details table shows the detailed breakdown of cost incurred for the project.

Group by Roles and People Visualize the cost and hours utilized by each role and team member on the project

Group by Phases and tasks Visualize the cost and hours utilized by different phases and tasks in the project. 

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