Q1: How can I include the "Time Off" field in a report?

A: The "Time Off" field will appear when you choose "People" as the report source. Just change the source of the report to "People," and the Time Off field will be available for you to add.

Q2: Why doesn't Time Off appear in the hours on a timesheet?

A: Time off is not included as a recorded hour entry on the timesheet. Instead, you can see the time off details by hovering over the purple boat icon on the timesheet. It is also shown at the top of the timesheet in the "Time Off" section.

Q3: Why is a half-day Time Off displaying an unexpected duration?

A: The duration of half-day time off is calculated based on the specific employee's weekly capacity, not a standard 8-hour day. The formula is:

Daily capacity = Weekly capacity ÷ 5 (number of working days)

Half-day = Daily capacity ÷ 2

For instance, if an employee's weekly capacity is 26h 30m, their half-day time off would be 2h 39m. If this value seems unusual, verify the employee's weekly capacity in the system — the calculation will consistently rely on that parameter.

Q4: How does the system handle time off in timesheets and capacity?

A: When time off is requested for a team member, their weekly capacity is automatically modified to mirror their decreased availability for that week. The time off is represented by the purple boat icon on the timesheet and is summarized in the "Time Off" section. The system does not anticipate a full week's worth of logged hours when time off has been granted — the capacity is recalibrated accordingly.